This notice is issued by Addnum Global School (the responsible party) for the ECD website at ecd.addnum.co.za, including the visit request form and the online enrolment application.

12 Suikerbekkie Road, Birch Acres, Kempton Park, 1619.
info@addnum.co.za
087 265 5677 / 071 991 5359

Other Addnum websites or campuses may collect information under their own notices. Paper enrolment packs, indemnity forms and in-person admissions may also collect further details as described in those documents.

We collect only what we need for the step you are taking:

• Visit requests: parent or guardian name, WhatsApp or mobile number, child’s age, intended starting year, preferred visit time, and optional email.
• Enrolment applications: learner details (including date of birth and, if provided, identity number); parent or guardian contact, address, employment and identity details; health and medical-aid information; emergency contacts; previous school details; fee-account details; photograph and video consent; and your typed name as a digital signature.
• Website technical data: the page you submitted from, date and time, and any advertising or campaign tags in the address bar (for example utm or click identifiers). We store those tags in your browser for the session so we can see which advert or link brought you here.

Supplying visit or enrolment details is voluntary. If you do not provide the information marked as required, we cannot arrange a visit or consider an application.

We use personal information to:

• arrange and confirm campus visits, and answer your questions;
• consider enrolment applications and follow up on documents, fees and next steps;
• contact you on WhatsApp, phone or email about that enquiry or application;
• keep a record of what you submitted, for admissions and school administration;
• understand which campaigns or pages led to an enquiry, so we can improve this site;
• meet legal duties that apply to independent schools in South Africa.

Under the Protection of Personal Information Act 4 of 2013 (POPIA), we rely on your consent where you tick the visit-form checkbox or choose photograph consent; on processing that is necessary to take steps at your request before a contract, and to perform an enrolment relationship if a place is offered; and on our legitimate interests in running a safe admissions process — provided those interests do not override your rights.

We do not sell personal information. We do not use automated decision-making to grant or refuse a place. Photograph and video use for school publications and marketing happens only if you choose “I consent” on the enrolment form.

This site is for parents and guardians. We process a child’s personal information only with a competent person — usually a parent or legal guardian — and only for visits, enrolment, care and school administration.

Health, medical-aid, religion, identity numbers and similar details are special or sensitive personal information. We ask for them only where they are needed to consider an application, keep a child safe, or meet a legal or operational duty. Please do not send extra medical or identity documents through this website unless admissions asks for them.

We share personal information only with people and services that help us run admissions:

• Addnum admissions and school staff who need it to do their work;
• Google, which hosts form submissions in Firebase Firestore and, if configured, measures site use with Google Analytics;
• Meta, which receives events from the Meta Pixel used on this site, and processes messages if you contact us on WhatsApp;
• a form-notification service, if one is configured, so admissions can be alerted to a new submission;
• professional advisers or authorities where the law requires or allows it.

Some of these operators are outside South Africa. When we transfer personal information across borders we do so only as needed for the purposes above, and we rely on written operator contracts and the safeguards those providers apply.

This site uses the Meta Pixel to measure visits and completed enquiries (including a PageView event and a Lead event after a successful form). If a Google Analytics measurement ID is configured, Google Analytics is also loaded.

These tools set cookies or similar identifiers on your device and may combine that activity with other information they hold. Campaign tags from the page address are kept in session storage until you close the tab.

You can block or delete cookies in your browser. If you do, parts of measurement may stop working, but you can still send a visit request or enrolment form.

We keep personal information only for as long as we need it for the purpose it was collected, or for longer where a law or dispute requires a record:

• visit requests — for the relevant enrolment cycle and a short period afterwards, unless you ask us to delete them sooner;
• enrolment applications — while we consider the application; if the child is enrolled, for the school relationship and the record-keeping periods that apply to independent schools;
• analytics identifiers — according to the settings of those providers.

We use HTTPS for this website. Access to submissions is limited to people who need it. No method of transmission or storage is perfectly secure. If a security compromise affecting your information must be reported under POPIA, we will follow that process.

Subject to POPIA, you (or a competent person acting for a child) may:

• ask whether we hold personal information about you or your child;
• request a record of that information, and ask us to correct or delete it;
• withdraw consent where we rely on consent, including photograph consent;
• object to processing that is based on our legitimate interests;
• object to the use of your details for direct marketing;
• lodge a complaint with the Information Regulator.

Withdrawal of consent does not affect processing already completed lawfully. We may need to keep some records where the law requires it, or where we still need them to complete an application you have asked us to consider.

For access, correction, deletion or any other privacy request, email info@addnum.co.za or write to us at 12 Suikerbekkie Road, Birch Acres, Kempton Park, 1619. Please include enough detail for us to find the relevant record. We may need to verify that you are entitled to make the request.

If you are not satisfied, you may complain to the Information Regulator (South Africa):

Woodmead North Office Park, 54 Maxwell Drive, Woodmead, Johannesburg, 2191
POPIAComplaints@inforegulator.org.za
010 023 5200 · inforegulator.org.za

We may update this notice when our practices or the law change. The date at the top of this page will change when we do. Continued use of the site after an update means the new notice applies to later collection.